Modern Finance Management for Treasurers & Groups
Building Financial Trust For Treasurers & Organizations
KapuLetu is a modern group finance platform designed to help treasurers, committees, welfare clubs, associations, and organizations manage contributions with transparency and ease.
We simplify treasury management by helping financial leaders track contributions, monitor expenses, reconcile inbox, and maintain secure records all in one place.
Whether you are the treasurer of an association, charity, investment club, or community project, KapuLetu helps you stay organized, accountable, and connected.
Three steps to smarter group finance
Create your workspace
Register your organization or group and invite members to join your secure financial workspace.
Configure your ledger
Define contribution categories, budget limits, payment schedules, and member access roles.
Track and report
Easily record inbox, monitor group balances, automate reminders, and generate instant reports.
From payment to balance in seconds
Say goodbye to messy spreadsheets. KapuLetu makes it incredibly easy to track every shilling your group receives, from the moment it's sent to the final record.
Forward M-Pesa Messages
Just forward any M-Pesa payment SMS to KapuLetu. We automatically read the amount, date, and sender for you. No manual typing needed.
Review & Confirm
All forwarded messages land in your KapuLetu Inbox. Just double-check the details, pick what the money is for, and approve it.
Digital Records
Once approved, payments are securely saved in your group's permanent digital record book. Never lose track of a payment again.
Track Different Funds
Separate your money into specific goals—like 'Welfare', 'Merry-go-round', or 'Annual Trip'—and see balances for each easily.
Multiple Groups
Are you the treasurer for a Chama and a church group? Manage all your groups easily using just one login account.
For churches, schools, SACCOs and associations
Run every department's money together
Create your organization, add a group for each fund or project, and invite a treasurer to each. You see the whole picture; they keep working the way they do today.
- Every department's totals on one dashboard
- A treasurer for each group, in their own workspace
- Admin rights you decide, and a history nobody can edit
- Monthly board reports on your letterhead
Pricing
Questions people ask
Do I need a card to try it?+
No. The trial starts with your account and needs no payment details. When it ends you choose a plan, or carry on with Free. Nothing is deleted.
How do I pay?+
By M-Pesa from Kapuletu in one tap, from the M-Pesa menu with our Paybill and your customer number, or by card. Organizations can also pay by invoice.
What happens if I don't renew?+
Everything keeps working for 7 days after your plan ends, then you move to Free. Your records stay: groups above Free's allowance become read-only, never hidden or deleted.
Can I change plans later?+
Yes. Moving up starts at once, and the days left on your current plan come off the price. Moving down starts when your paid period ends.
Is there a discount for paying yearly?+
Yearly costs 10 months: two months free. Churches and NGOs on organization plans can ask us for 15% off.
Is VAT added on top?+
Never. The price you see is the price you pay; when VAT applies it is inside the price.
Frequently Asked Questions
Find answers to common questions about KapuLetu.
What is KapuLetu?
KapuLetu is a modern finance platform that helps groups manage their finances more easily. Whether you're collecting contributions, tracking payments, or keeping members informed, KapuLetu helps you stay organized, transparent, and in control without the stress of juggling spreadsheets and paperwork.
Who can use KapuLetu?
Anyone who manages money for a group can use KapuLetu. Whether you're managing a small circle of friends or a large organization with several departments, KapuLetu makes it easy to keep everything organized and accountable.
How do I track contributions on KapuLetu?
You can easily capture contributions by forwarding M-Pesa transaction messages to KapuLetu or manually recording cash and bank payments. Forwarded messages go to your Inbox for you to review, unless your plan approves them automatically. Once recorded, every contribution appears in your workspace, where you can track who has paid, how much has been collected so far, and get detailed reports on that group.
Can KapuLetu be used by both individual treasurers and organizations?
Absolutely! KapuLetu works just as well for a single treasurer managing one group as it does for large organizations with multiple departments, groups, and treasurers.
Can we track different financial goals separately?
Yes, you can. Many groups save toward different goals at the same time, and KapuLetu helps you keep them separate. Create a group for each goal and record every contribution under the right one, so you'll always know exactly how much has been saved for each goal. How many groups you can run depends on your plan.
How much does KapuLetu cost?
KapuLetu offers affordable plans for groups of all sizes. You can start for free and upgrade as your group's financial needs grow.
Is my group's financial data safe and secure?
KapuLetu securely stores your financial records and keeps a history of every contribution and every change made to it. Approved contributions are sealed, and edits are logged. This helps keep your data safe and your records accurate, so your members can have confidence in how funds are being managed.
How do I create a group?
Sign up for an account, open Groups and click "Create Group". Give the group a name, choose its type, add any other details, and you can start recording contributions.
Can I track individual contributions?
Absolutely. Every contribution is recorded with the contributor's name, the amount, the date and how it was paid, so you can see what each person has paid. Money going out is recorded separately as expenses.
Can our church, school or SACCO use KapuLetu as an organization?
Yes. An organization owns its groups, optionally sorted into departments, and invites a treasurer to run each one. Its admins see every department's totals and get reports across the organization. See KapuLetu for organizations.
Do treasurers of an organization need their own paid plan?
No. The organization's plan covers its groups. A treasurer can stay on the free plan for their personal groups and still work in the organization's groups they were invited to.